Organizing a Huge Writing Project in Write!

Working on a large writing project is a lot like juggling forty things at once.

Working on a large writing project is a lot like juggling forty things at once. They’re all different shapes, weights and sizes, and, oh, one of them is a chainsaw. If you don’t establish a system that keeps track of and systematizes all your notes, research, outlines, chapter drafts, discarded bits you still like and might want to use later use later, motivational essays you’ve written for yourself and drafts of acceptance speeches you’re planning on giving, it can easily get out of hand.

The road to success is paved with organizational skills.

Luckily, Write! has your back. Beside the distraction-free minimal writing space, it’s got a bunch of functions that you can use to organize your work. No matter the scope of the project, all your writing has its own dedicated space, and you’ll never lose track of a document again — as long as you remember to file it correctly.

Let’s start with the place everything is stored in.

Write!’s Cloud

The cloud is where each document, folder and session you create in Write! is saved to. It syncs all your work so that it’s safe from any kind of crash or memory failure, and so that all your work is available on any computer with Write! and an internet connection. Sync to cloud, and you can work wherever you like.

Here’s how you know your work is saved in the cloud: each tab has a little cloud icon that lets you know the status of your document:

cloud-tabicon-1 — the latest version of this document is in the cloud. This same icon with an asterisk means that the document is in the cloud, but not in its latest version.

cloud-tabicon-2 — this document is being synced.

cloud-tabicon-3 — this document is not in the cloud.

cloud-error-tab-icon — this document failed to sync.

Now onto organizing your work.


Tabs are the way documents are displayed in Write!. They can be found on top of the app’s window.


For big projects, the only way to manage everything is divide and conquer.

So separate your writing project into different parts: different subjects you want to cover, the chapters you need to write, people you’re interviewing for the book, etc. Whatever way you’re separating the project, create a tab for each part of it. So the first chapter has its own tab, the second one, too, and so on. In the end, these tabs are where those chapters will be written.

There’s a convenient way to organize your text inside a tab, too! You can fold all text underneath a heading, and not have to scroll through a mile of text to find what you’re looking for.


Now, let’s organize them into a session. What is a session, you ask?


Sessions are a way to organize tabs in Write!. Any group of tabs can be put together into a session, and then be recalled in a click. For working on large projects, they’re indispensable — you’ll want to both dissect your work into parts, and have a quick way to access them. Sessions provide the second part.

Create a session for all the chapters, then put each chapter into a separate session of its own. Or maybe chapters 1—3 go into a session called ‘First act’, or something. This is up to you. Inside the session for each chapter, create more documents that will make it convenient to segregate your work: one for research, another for the outline, a third for an early draft, another for notes, discarded bits, and the final version itself.

Tabs can be part of more than one session, so maybe put the general outline into each of them, too. For quick access.

Looks like you’ve got it all sorted. Except opening the cloud panel is like looking into an email inbox after a lengthy vacation. What can you do about it?


Folders are how documents are organized inside the cloud. To create one, right-click anywhere in the cloud panel, and then click ‘New Folder’.

For optimal convenience, create a master folder titled something like “Book”, then make as many subfolders as you like — for each chapter or topic that you’re covering. Any sorting method you find convenient works, really.

But sorting into folders is so old-school! Since Write! searches all your documents at once, you might find it useful to create a tag system for the document names. Add special characters like ! to signify documents that contain research, @ for outlines, # for notes, etc. to make searching for something more convenient. Ctrl+F for quick access.


Write! has a convenient function for sharing documents with people. You can send your writing to your editor or beta readers. And since you’re using separate documents to contain all your work, there’s no way they they’ll see more than you want them to. If you notice a typo after sending the link to someone, it’s not a problem — any change to the document is reflected immediately in the published version.

As long as a document is up in the Cloud, it can be published. To publish a document, right-click on a tab and select ‘Publish Document’. A pop-up with the unique link to your writing will appear, as well as social media sharing buttons and the option to email the link to the published document with a message.


A full list of published documents, viewing statistics and the option to remove published documents from public view is available on the account page.

If you find yourself publishing documents often, you can set a hotkey for it. A list of Write!’s hotkeys is available by pressing F1. Search for ‘Publish’, and double click the listing to add a hotkey.

That’s all of it! Write! is a great fit for managing large projects. Do you have any ideas that would make Write! a better app? Let us know on UserVoice!

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Chaotic Chipmunk
Community manager and content creator at Write!. When not at work, Chaotic Chipmunk can be found reading, cycling, taking film photos or hanging out with family & friends.
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  • Thanks for letting me know how to use sessions! Couldn’t really find much use for them at first.

  • I like the idea for adding special character to document names. Turns out that they’re searchable, too! Thanks for this post, keep it up!

  • The publishing thing is great. Any plans to add a commenting feature to the page? Maybe something as simple as Disqus?

  • The publishing thing is great. Any plans to add a commenting feature to the page? Maybe something as simple as Disqus??